This Privacy Notice explains how we use the information we collect about you and how you can exercise your rights. Please read the following carefully as it contains important information relating to the details that you have given us. You should show this notice to any other party related to this insurance.
Our Privacy Notice will be updated from time to time, please check it each time you submit personal information to us or renew your insurance policy. Any update to this Notice will be published on this webpage.
Last Updated July 2018
Caravan Guard Limited is a Financial Conduct Authority regulated firm (reference number 0310409), also trading as 'Leisuredays' of New Road, Halifax, HX1 2JZ ("we, us or our"). We are the data controller, which means we are responsible for deciding how your data is used.
Our core policies are underwritten by a single insurer, Royal & Sun Alliance Insurance Ltd (RSA), their privacy notice can be found here. Some additional covers we offer are provided by other insurance providers as detailed below ("Insurance Provider" or “Insurer”).
Throughout this privacy and security notice the term “you” or “your” refers to any customer interacting with us on or off line, and whose data we may hold.
Cookies are small text files that allow us to identify your computer, recognise repeat users, observe anonymous user behaviour and compile aggregate data about users in order to improve the service we provide. The data we collect using cookies does not identify individual users and is only used for tracking, analysing and marketing of the site. Most web browsers will accept cookies, but if you would prefer we did not collect data by this method, you can disable this function within your browser settings. However, without cookies, you may not be able to use the full functionality of our site, including personalisation of the web content to reflect your personal usage.
By using our website, you agree that we can place these types of cookies on your device.
The security of your personal and financial details is of paramount importance to us. That is why our online quote and buy pages use the most powerful SSL encryption commercially available today.
Server-Gated Cryptography (SGC) enables 128 or 256 bit SSL encryption (depending on the browser and host server operating system). This enables us to provide the strongest level on encryption available to you.
It works by automatically scrambling the information you send over the web so it is meaningless. Once it arrives, we have the key to de-scramble the words. When you fill in any personal information or payment details, you will be in a secure area of the site.
You can check this by looking for a padlock in the bottom corner of your web browser and that the web address starts with "https:// " – the letter 's' stands for secure. When you send your information over the web, it will be encrypted to protect anyone from reading it. All the information that we save for you is protected by firewalls and a wide range of IT security measures.
As a data controller we have certain legal responsibilities concerning how we collect, use and share your personal information. We receive personal information about you from:
Your information comprises all the details we hold about you and your transactions, including information obtained from third parties. Although not an exhaustive list, the types of personal information we collect include: your name, email address, phone number, postal address, and information to assess your insurance risk.
We need to collect data about you so that we can understand the level of insurance cover you require, and to provide you with insurance services and information. We will use some of this information to communicate with you, and where you have agreed, to send you product or service information and offers.
Sometimes we will ask for special categories of personal information (e.g. driving offences, criminal, fraud or health information) for which there is additional protection under data protection law.
Once you become a customer we will collect your payment details, (e.g. direct debit, credit or debit card information) to pay for your cover. To service your policy we might contact you via our website, emails, phone, text or post. These services might record information such as passwords, electronic information identifier (IP Address), email address, phone number and call recordings.
If you need to make a claim against your policy, information about the incident will be collected, this may be shared with other selected companies to aid the processing of the claim.
We are required to tell you the legal grounds relied upon to process your personal information and why processing is necessary, we have listed these below:
For special category personal information (such as criminal convictions), the legal grounds we rely on to process your information are that:
We think your information is as important as you are, and we want to make you aware of how we might use it:
Where you have provided your prior consent:
We may ask you to confirm or update your consent choices, if or when you interact with us in the future, to ensure that your choices remain upto date. If at any other time you decide that you do not want us to contact you for marketing purposes, please get in touch using the details in the 'Contact Us' section of this privacy notice.
We will not disclose your information to any other party except:
Your personal information may be accessed, transferred or stored at a destination outside the European Economic Areas in connection with the purposes set out above. We will take all reasonable steps to ensure that your personal information is safeguarded and treated in accordance with this privacy notice. If you would like further information please contact us.
From time to time we run promotional prize draws or competitions, the specific terms and conditions applicable to these will be published alongside promotional material.
We process your personal information as part of the prize draw mechanics for entering and subsequently drawing competitions, generally, the legal basis relied upon for processing your personal information for this purpose, is Consent or Legitimate Interests (dependant on the competition mechanics).
You will be provided with the option to ‘withdraw your consent’ or ‘opt out’.
Your personal information will be handled in line with the principles of this privacy notice.
Prior to us offering you an insurance product or service we made carry out the below which involve automated decision making (computer based):
If you do not agree with the result, you have the right to contact us to request a manual reassessment of the same information.
Where you have expressed an interest in our services, or where we have received your contact details for us to provide you with information about our services, we will keep your information for four years after our last mutual contact, or until you ask us to stop sending you such information.
Where you have purchased an insurance product, we will keep your personal information for so long as we are providing you with insurance services, plus an additional seven years, to deal with any queries, complaints or legal claims you may have. We may keep your data for longer than seven years if we cannot delete it for legal, regulatory or technical reasons. We may also keep it for research or statistical purposes. If we do, we will make sure your privacy is protected and only use it for those purposes.
Under certain conditions, you may have the right to request us to:
If you have any questions in relation to our use of your personal information, or wish to request any of the above, please get in touch using the details in the 'Contact us' section below.
Please note that submitting a request does not necessarily mean we will be able to fulfil it on every occasion, we may be bound by law preventing us from fully fulfilling such a request. When this is the case we will explain in our response.
If you have any questions, or if you would like to find out more about this privacy and security notice you can write to us at:
Data Protection Officer
Caravan Guard and Leisuredays
Or telephone 01422 396 777
Should it be necessary, you also have the right to complain to the Information Commissioner's Office, you can find out how to report a concern via their website.